How to Use a Computer for Your Business

If you have a small business or you are planning on establishing one, then you need to learn the ways that you can maximize your resources. One of the best ways that you can do that is by using
computers for your business. It is said that computers are the best tools for levelling the playing field. With the help of a computer, your small business can become the equal to bigger companies in some aspects. That’s a very great opportunity that you shouldn’t miss.

In many cases you can buy the same hardware that your bigger competitors use. If you learn to use it effectively, then you would be on the same level as the larger businesses. You can find computer hardware being sold at discounted prices. With the rapid advance in technology, the prices of devices keep on going down.

Before You Computerize

While the cost of a computer is continuously going down, it would still eat up a huge part of your budget. That’s why deciding if you are going to computerize your business or not should not be made without a lot of consideration on your part. As a small business owner, you would have limited resources and you have to make sure that all of your purchases would be worth it. Before you purchase computers for your business, you need to find out what kind of advantage you will be getting out of it. Even if you are able to buy those computers at discounted prices, you still have to be sure that you’ll get something out of it.

Do you know how you will be using the computer to take your business to the next level? If you do not know how to do that, then it would be better to postpone your purchase and wait until you have learned more.

Tasks That Computers Can Perform

There are several tasks that can be made easier with the use of a computer. Here are some of those areas and tasks that computers can really help your business.

Written Communications

If you are just starting out with your business, chances are that you would not be able to afford having a secretary of your own. One of the important tasks of a secretary would be to write letters and other forms of communications that are professional and presentable. With a computer, you would not need the help of a secretary at all. Using word processing programs, you can craft your own business letters and communications.


One of the most crucial areas that you can use a computer for your small business would be in accounting. When you are running a business, even a small one, it is important that you should know your cash standing at any given point of time. You should be able to tell if you are making money or not. You can always do some manual accounting but that can be prone to errors and you might not be used to it. The good news is that there are many accounting software that you can turn to. Accounting programs would allow you to computerize all the finances of your business, so you can keep track of it more accurately.


If you are running a small business, then you should be able to do most of the vital processes involved on your own. That would include advertising of the enterprise. With the help of a computer you can create a brochure or a poster. There are many graphic design programs that you can use for that purpose. You can even shoot a video and edit it using your computer.


Another use for computers when you are running a small business would be in making presentations. There are programs like PowerPoint that you can use for this purpose. You can make your presentation more interesting for your potential clients and they would become more interested in what you have to sell.

Sharing Information

With the help of computers you can also share information a lot more easily. There is no longer any need for you to give the physical copies of the information to members of your team. You can send it to them through email or you can use file sharing programs that would allow you to access the same files remotely. That can speed things up for the process.

Your Business and the Internet

A discussion on the benefits of usage computers in a business would be incomplete without touching upon the subject of the internet as well. The development of the internet has been so rapid that there are so many things that can be done with it. If you are planning on setting up a business, then you should make sure that you use the internet.

Experts would tell you that you should consider establishing a web-presence for your business. With an increasing number of people turning to the use of the internet, it makes sense that you should turn to it as well. Having a web presence means that people can find information about your company, the products you are selling or the services that you are offering online.

The first step in making sure that your business would have an adequate web presence is to establish a website for it. Preferably, the domain name that you should get for the website should match the name of your business or your company. You should also pay attention to that the website has a professional look. There are many tools that are available which would allow you to build your own site but if you want to be sure that it ends up looking right, then you ought to hire a professional to do the web designing for you.

Another aspect of the internet that you should not forget, would be social media. Social media sites are very powerful and they can provide you with a reach to your customers that no other means can provide. You must learn how to use social media sites on your own or, if you can afford it, you should try to hire someone who can do it for you. Social media sites can do more than just to promote your site. They can be used so you can interact with your customers and your clients. When you create a Facebook account for your business, customers can leave comments there or can send you messages directly. You can reply to those customers directly and that would take your customer interaction to a whole new level.

You should also think about how the internet will allow your business to expand. This would not apply to all kinds of business, but for the most part this should work out. If your business is about selling for example then you should think about selling your products through your website. There is a huge increase in online shopping and you should be able to take advantage of that.

These are just some of the ways that your business can make use of computers and the internet in order to expand and be efficient.

Tips for the Small Business Owner

Do you own a small business? Are you planning to start your own venture this year? 2014 is a good year to start your small business. The economy is starting to recover after the recession. If you start a small business now, there is a good chance that it would succeed. That’s why we have listed here
a few ideas that you can use if you are a small business owner or you are planning on becoming one.

Save Money First

Many small business owners venture without saving money first. They go on with their venture and they use funds that they get from loans or from what they can borrow from friends and family. But relying on borrowed funds is not a sustainable practice. This is why many new businesses fail at the early stages.

First of all, it is important that you realize something about small businesses. You cannot expect to make money right away. Typically, it would take years before you can make any profit. For the first few years of your business you would be losing money. That’s why it is important that you have deep pockets during that period. You should have enough funds that you can draw from. If you don’t, then you will probably have some trouble. Relying solely on loans to fuel your business will spell trouble. You should save money first before you start your own business.

Start Small

When you are starting your business, you should start small. That would keep your expenses down. Do not rent a place if you can do your business at home or somewhere where it would be free. Don’t hire full-time employees if you can’t find enough work to keep them busy all the time. Others make the mistake of starting out big and spending on things that are not necessary. When you start out small, you don’t lose a lot when you make mistakes. But when you spend a great deal and your business fails that means a great deal of loss. When you make a mistake on a small scale, you would have more chance to bounce back.

Protect Your Personal Assets

Many small business owners start their venture without thinking how it would affect their personal assets. Many are unaware that when they establish a business, they would be personally responsible for any debt or any judgement that the business might incur. If your business should fail, then the creditors might go after your personal asset. You can protect your personal assets by establishing an LLC or a corporation. Find out more about the different types of business that you can establish and how you can properly protect your personal assets.

Understand How Your Will Make a Profit

Many small business owners start out without knowing how they can make a substantial profit. They are unable to explain that in simple terms. You should have a clear idea on how much your operating costs will be and how you will be able to attract customers. If you cannot explain the process in a few simple terms, maybe you need to go back to the drawing board and look over your plan for your business.

Have a Plan

Do you have a business plan that you will be following? If you don’t and you just plan on improvising as you go along, then you might be in trouble. When you have a plan, you know how much money you need to save before you start your business. A good plan will also allow you to tinker with your business even before you start it.

A good business plan would need to have a break even analysis and a cash flow projection. The break even analysis is important so that you have a clear idea on when you can say that you are making money from your business. A cash-flow projection is important so you know what it is that you have to do as the money starts coming in. Even if you are getting plenty of clients and customers but you are not getting paid soon enough, then your business might not last. That’s why it is important that you can plan for those events. Having a plan will also help you to determine how much money you would need to start your business.

Be on the Cutting Edge

Being able to come up with something unique these days is hard. That’s why chances are that the business that you will be establishing has some sort of existing competition already. You will be at a disadvantage against those competitors because they have a head start. It is important that you should have an edge over them. By having the edge over your competitors you would be able to win over more customers.

The most important part of having an edge over your competition would be making sure that you secure your trade secrets. Trade secrets can include your client lists, manufacturing methods, marketing techniques and basically anything that you use to get clients and make your products and services unique. The bigger your business is, the harder it becomes to secure your trade secrets.

Another important means of keeping your business on the cutting edge is by reacting to changes and developments quickly. If there is something bad that happens which can affect your venture in a negative way, you should be able to react quickly to it, so you can minimize its impact.

Hire Good Employees

As your business starts to expand, you would need more people in order to run it properly. It is important that you hire good people to help you out. Don’t just settle for someone with mediocre skills. If you need to spend a long time on looking for an employee, then do so. A highly skilled, enthusiastic and intelligent employee can be more valuable to your company than two or even three who are just reasonably competent. The bottom line is that you should not settle for anyone less than an excellent employee.

Watch Out for the Legal Status of Your Employees

When you start to hire employees for you company you should watch out for their legal status. This is important so that you don’t get taxed unnecessarily. When you hire independent contractors for example, make sure that they will not be taxed as full-time employees. The best way that you can do that, is by having them sign a service contract.

Another important thing to make sure is that you protect your rights to terminate their employment. Do not make promises to your employees that they would only be fired under certain conditions. That might limit your ability to end their employment in case some problems arise later on.

Pay Your Bills and Taxes on Time

When you establish your business, you will have additional bills to pay, plus there are the taxes as well. You need to make sure that you pay those on time so that you do not end up in trouble in the long run. The IRS can hold you personally liable for those taxes.

These are just some of the things that you should know when you want to establish a business of your own.